Last updated: 01 May 2025
1. Policy Scope and Adherence to POPIA
This Privacy Policy details how Easy-CV ("we," "us," or "our") processes your Personal Information. We are committed to protecting your data and fully comply with the Protection of Personal Information Act, No. 4 of 2013 (POPIA) of South Africa. This Policy applies to all users of our website and services.
2. Data That IS NOT Collected (CV Builder Principle)
2.1. Local Processing and No Storage
Our core service, the CV Builder, operates on a privacy-first design. This means:
- The CV Content: All data you input (names, contact details, experience, education, etc.) is processed exclusively on your local device (in your web browser).
- No Server Storage: We never store, archive, or save any part of your CV content on our servers. The information is not transmitted to us.
- Session Data: Your data exists only for the duration of your browser session and is automatically deleted when you close the browser tab.
You are the responsible party for securely storing your generated CV PDF.
3. Information We Do Collect and Process
3.1. Direct Interaction Data
We collect and process the following Personal Information only when you voluntarily provide it:
- Contact/Inquiry Data: Your name and email address when you use a contact form or send us an email. This is used solely to respond to your inquiry.
- Subscription Data: Your email address if you opt-in to receive job alerts, newsletters, or career advice content. You can unsubscribe at any time.
3.2. Automated Data (Usage and Log Data)
When you access the Service, our servers and third-party tools (like Google Analytics) automatically record non-identifying information:
- Log Data: Includes your IP address (used to determine general location like 'Gauteng'), browser type, operating system, time spent on pages, and referring website addresses.
- Purpose: This data is anonymized and aggregated for analytical and statistical purposes only. We use it to monitor traffic, diagnose server issues, and improve the user experience of the Job Board and Site layout.
4. Use of Cookies and Tracking
We use "cookies" and similar tracking technologies to facilitate the Service and improve your experience.
- Definition: Cookies are small data files placed on your computer or mobile device that may include an anonymous unique identifier.
- Types Used: We use strictly necessary cookies for website functionality and analytical cookies (like those from Google Analytics) to measure user engagement.
- Control: You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. Note that refusing cookies may affect the functionality of some parts of the website, such as filter persistence on the Job Board.
5. Disclosure of Personal Information
We will not sell, rent, or trade your collected personal information (Contact/Subscription Data, Log Data) with third parties for their marketing purposes. We will only disclose information in the following circumstances:
- Service Providers: We may share information with trusted third-party service providers (e.g., website hosting, email management) who require the data to perform services on our behalf. These providers are obligated to protect the information in accordance with this Policy and POPIA.
- Legal Compliance: If required by law, court order, or governmental regulation, especially to comply with POPIA or the Electronic Communications and Transactions Act (ECTA).
6. Third-Party Job Applications and Links
Our Service directs you to external websites for job applications and agency information.
- Loss of Control: Once you click a link and leave Easy-CV, we lose control over the information you submit.
- External Policies: Your submission of personal information on a third-party site is governed by their privacy policy, not ours. We urge you to review the privacy policies of any site you are redirected to before proceeding with an application.
7. Your POPIA Data Subject Rights
Under POPIA, you have the right to:
- Be Informed: Know what data we collect (as detailed in Section 3).
- Access: Request access to the limited personal information we hold about you (e.g., your subscribed email address).
- Object: Object to the processing of your personal information (e.g., unsubscribing from email alerts).
- Correction/Erasure: Request the correction or, where applicable, the deletion of your personal information we hold.
8. Contact Information
For any questions about this Privacy Policy, your rights under POPIA, or to exercise a data subject request, please contact our Information Officer:
Email: legal@easy-cv.co.za
Address: 2059 Faitelo Street, Katlehong, 1431